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Records and Information Management (RIM) for current and upcoming projects
Establish a filing system for new projects (if none already exists), the intention of which is to have a standard office-wide system that can accept modifications based on specific project documentation needs.
Day to day operations--the flow of documentation can be managed either weekly or biweekly depending on project managers’ needs.
Periodical maintenance of the files--keep files in good order while projects are active to simplify archiving in the future.
Prepare files for archiving--all documents including construction drawings will be sorted by legal, historical or design significance, and will be boxed or rolled for storage.
Create an exclusive system for standard document management within the office by preparing a package of useful tools such as a filing location map, file directory, and document management standards binder for administrative staff.
Digital storage--in coordination with the IT department, propose standards for saving all digital communication that is not necessary for legal or historical purposes, yet has important reference information; digital storage should mirror/ reflect actual paper files.
Educate staff on the most efficient ways of using the document management system.